5 Reasons your business needs project management software

One of the best ways to ensure your team’s efficiency and ability to deliver high-quality output on time is to invest in project management software. Sure, traditional and low-tech reminders such as good ol’ sticky notes may be cheaper, but they are not nearly as feature-rich, flexible, and cost-effective.

Project management software allows teams to work together and meet their deadlines while keeping costs down. It is multifunctional, with features such as time tracking, team collaboration, communication, task distribution, budgeting, among others. Project management software enables you to do the following:

#1. Collaborate with any team member, anywhere

Project management tools use the internet to facilitate most of their functions, although some apps such as Quire, have offline features, too. The internet enables users within the same team to collaborate smoothly, wherever they are on the globe, as long as they are online.

With features like chat and conference calls, users can exchange ideas freely and stay up to date with what their teammates are doing, all in real time. This not only saves time and improves efficiency, but also promotes stronger connections among team members.

#2. Schedule and keep track of tasks with ease

Giving your teammates more work than they can handle can hurt their productivity and efficiency. A project management app ensures that tasks are given only to those who are actually available to do them.

Tools like Trello and Asana show you a project’s estimated time of completion and how far your team has gone on their tasks. They can also notify everyone in the team once a task is done, letting you know who’s free to take on a new assignment. You can see both your team’s progress and the completion of their tasks through visual, easy-to-understand graphics that make it possible to track each member’s productivity at a glance.

#3. Place everyone on the same page

Through instant messages and channels with custom members’ lists, project management apps make it easy to cascade information to their intended recipients. This means everyone has access to the same information straight from the same source, preventing the distortion of details that occurs when a message is passed across a long line of sources.

When all the members of your team are on the same page, it becomes less challenging to formulate standardized routines that everyone can follow. Should there be a need to enact changes in your process, all you need to do is send a message to the appropriate channel.

#4. Communicate with clients smoothly

A few years ago, communicating with clients meant going on face-to-face meetings or joining conference calls that took a lot of time to prepare for and finish. With project management apps, you can easily add your clients to custom channels through which they can talk to the appropriate people on your team, ask questions, or provide feedback.

With tools like Wrike, you may even give them access to a cloud-based assignment board where they can see the project’s progress in real time. This eliminates the need for them to constantly ask for updates, leaving your team to focus on getting the job done.

#5. Support flexible working options

Today’s employees are concerned with work-life balance, so offering flexible working options is one of the best ways to attract fresh and innovative talent to your business. Project management apps are among the key technologies driving this development since these enable teams to collaborate and exchange files even when some members are out of the office. Even if your coworkers are on the other side of the city, all you need to do is look at the app to confirm that they are doing their job.

Zenops equips businesses for the modern age. We give you access to high-end solutions and tools that maximize your agility, efficiency, and security, allowing you to keep up with your competitors and your customers’ demands. Contact us now!